Associate Director Procurement & Administration

About Centum Foundation:

Centum Foundation is a society registered under the ‘Societies Registration Act, 1860’ and is engaged in implementing CSR and Social impact projects across India. The foundation is supported by upGrad Education Private Limited and upGrad Enterprise (https://www.upgrad-enterprise.com/)

Mission: Creating a long-term sustainable impact for 1 million people by 2028; through partnerships & collaboration

The foundation works in the area of Skills & Employability, Education & Livelihood. It has impacted over 300,000 lives through its 80+ CSR projects. The foundation is in the phase of accelerated growth and looking for team members who could be part of this journey.

About the role:

Associate Director Procurement and Administration would lead the entire portfolio of procurement and administration: Partner & Vendor Management, Procurement, Administrative and Cross-Functions Support for the foundation. The person should have a good network of vendors, service providers esp. for setting up and running of skill development centers across the country. S/he should have complete functional understanding/knowhow of procurement process with hands on experience on the same and contracting.

The person would also be responsible for cross-function support for the foundation from corporate HR, Finance, Legal, IT and Administration team. S/he will be responsible for all necessary follow-up with respective departments and successful closure of day to day deliverables.

Essential Professional traits:

• Pro-activeness
• Ownership/accountability
• Integrity and Transparency (most important)
• Agility
• Growth oriented
• Team player
• Good communication (speaking and writing) skills in English. Reading & speaking ability in Hindi
• Multi-tasking & time management skills
• Leadership

Key Responsibility Areas (Non-exhaustive list):

Job Responsibilities w.r.t procurement operations include:

• Analysis of the BOQ and rates of vendors for reasonableness / efficiencies
• Comparison of BOQ and rates for similar activities across vendors and geographies for standardize and bring efficiencies
• Set up standard rates for various activities
• Developing and operationalising a comprehensive evaluation framework for vendors
• Risk management
• Documentation vis-à-vis the vendors
• Documentation of SOPs and ensuring adherence
• Vendor development – Vendors as Partners
• Digitization of process

Job Responsibilities w.r.t project initiation within 30 days:

Prepare 30 days detail work-down plan for project initiation – Contracting (grant & vendor agreements); and all necessary approvals, Centre/Infra Set-up with branding, manpower sourcing in coordination with the Ops and the HR team, Organizing Project Launch Workshop/Inauguration of the center.

Other Job Responsibilities:

• Build and maintain relationship with Skill/Education Centers operating on PAN India, Vendors/ suppliers
• Issuance of Purchase Order to vendors/ supplier – as per the guidelines issued in Procurement Policy (to be revised, if required), follow the Bank rate contract with vendors or in case the rate contract is not existing, ensure obtaining three quotations for supply. Before issue of PO, seek approval for quotation entered by the users in ERP.
• Preparation of PO on basis approved project budgets and scope of work. The same would be done in consultation and coordination with the program/business team.
• Ensure all open task w.r.t procurement, contracts, HR, IT, Legal are closed on a timely basis
• Ensure receipt of bills from vendor as per the PO issued and facilitate payments basis the work delivered.
• Ensure due intimation to vendors for short supplies / any other issues and undertake regular reconciliation of ledgers.
• Annual maintenance of various items (AC, Water Purifier, Stabilizers, UPS, Fire Alarm, Pest control) at center level. Enter into Service level agreement with vendor for services to be provided under AMC/ CAMC. Adherence to SLA parameters and service standards to be monitored with prompt escalations and issue management as may be required.
• Coordinate with vendor for repairs to various items AV system, speakers, projector, repairs to chairs, repair and maintenance work and other items covered under AMC
• Check with centres for open issues related to procurement and maintenance. Addressing of the same, in a time bound manner
• To ensure functioning of Centralised Monitoring system across locations and compliance with various security and safety requirements
• Any other activity as may be required

Travel Time: 30 to 40% of the work time and across the country

Any other work assigned by the reporting manager or head of the foundation.

How to Apply: