City Accounts and Admin Officer

Job title: City Accounts and Admin Officer
Location: Bengaluru, Karnataka
Reporting to: Accounts Coordinator

About WaterAid India:
Jal Seva Charitable Foundation (JSCF) is registered in India as a not-for-profit company under Chapter 8 of the Companies Act, 2013. JSCF, is an associate member of WaterAid International and uses the brand name ‘WaterAid’ in India.

JSCF or WaterAid India (WAI) seeks to improve access to clean water, decent toilets and good hygiene for everyone, everywhere. Our work is focused on the following themes:

• Safe, assured drinking water at a household level.
• Safely managed sanitation.
• Water, Sanitation and Hygiene (WASH) in Institutions (Anganwadis, Schools and Health Care Facilities).
• Hygiene education and Behaviour Change.

WAI country office is based in New Delhi with State Offices in Bengaluru, Bhopal, Bhubaneswar, Hyderabad, Lucknow, Raipur and Patna. We currently work in 11+ states across the country. Being a direct implementing agency, we have our district and block level teams located close to our intervention villages. Further detail about WAI can be accessed at https://www.wateraid.org/in/

Role & Responsibility:

• Maintain track of bills received and support in processing all payment requests after
satisfactory verification of authorizations and submitted supporting documents (invoices etc.) as per JSCF Policy.
• As part of month-end process, ensure entries have been passed for income, accruals, provision for expenses etc. (monthly/quarterly/annual) are timely accounted.
• Processing payments on time and in accordance with legal requirements such as TDS & etc.
• Liaising with banks for routine work and ensure completeness of documentation.
• Support timely completion of audits by providing required information relevant to areas of responsibility
• Manage accounting of fixed assets, including project assets, depreciation, maintenance of fixed assets register, and reconciliation on Quarterly basis.
• Process, record and maintain all expense transactions in ERP based accounting software. With due consideration to applicability of TDS.
• Ensure that all accounting entries are entered on the same day on ERP based accounting software with accuracy of project codes /cost centres while recording transactions
• Filing of vouchers and maintenance of records on daily basis
• Ensure regular and timely storage and archiving of all vouchers/documents
• Processing payments on time and in accordance with legal requirements such as TDS, FCRA, EPF, ESIC & Professional Tax etc. Any other applicable to the organization
• Reviewing of employees expenses reimbursement claims (Local Travel, Per diem etc.), reviewing claims as per policy
• Monthly ledger scrutiny & periodically vendor ledger reconciliations.
• Bank payments through internet web banking portal
• Handling of Travel Module
• Assist the Finance Manager & coordinator wherever required or Any other duties assigned by them on mutual agreement.

Eligibilities and requirements

Education

• Graduate degree (Preferably Post graduate in Commerce)
• Prior experience of ERP Packages/Tally

Experience

• At least 3-year experience in office administration/secretarial duties. Minimum experience of 3
years of experience in NGO Accounting field and laws applicable such as TDS, FCRA, PT etc.
• Knowledge of SUN system preferable.

Skills, Aptitude and Attitude

• Working knowledge of MS Office (MS Word, MS Excel, MS Power Point etc.
• Verbal and written communication skills in English and Hindi
• Good interpersonal and negotiation skills
• Data Management skills, Eye for details
• Ability to perform within deadlines
• High on Integrity

WAI, is an Equal Opportunity Employer. We are committed to the principle of equal employment opportunity for all employees and to providing employees with a work environment free of discrimination and harassment. Women and the differently abled are encouraged to apply.

How to Apply:

Interested candidates can send their CVs via email to aksartalent@gmail.com with Subject line: ” Wateraid- Name of Position”.