Position: District Admin & MIS Assistant

Location: Raichur & Yadgir (Karnataka), Guntur (Andhra Pradesh), and Nashik (Maharashtra)

No. of Position: 4

Project/Department: Women + Water Collaborative

Reporting to: District Coordinator

Contract Duration: 30 September 2025

Context:
Jal Seva Charitable Foundation (JSCF) is registered in India as a not for profit company under Chapter 8 of the Companies Act, 2013. JSCF, is an associate member of WaterAid International and uses the brand name ‘WaterAid’ in India.
WaterAid India seeks to improve access to clean water, decent toilets and good hygiene for everyone, everywhere.
We started in 1986 because no non-profit like us existed. We are determined to make clean water, decent toilets and good hygiene normal for everyone, everywhere within a generation. Only by tackling these three essentials, in ways that last, can people change their lives for good.
In India, WaterAid works with communities in rural and urban areas. Thanks to our amazing supporters, we have reached millions of people with these three essentials – clean water, decent toilets, and good hygiene – enabling communities to unlock their potential to break free from the cycle of poverty and to change for good.
We will not stop. Not until clean water, decent toilets and good hygiene are a normal part of everyday life for everyone, everywhere.
WaterAid India’s (WAI) country office is based in New Delhi with State Offices in Bhopal, Raipur, Bhubaneswar, Bengaluru, Hyderabad, Patna and Lucknow. We currently work in 11+ states across the country.
WAI’s Programme focus in the next five years is on ensuring that communities – especially low-income families – are WASH secure i.e. with assured access to safe drinking water at the household level; with safely managed sanitation’ institutions such as anganwadi’s, schools and health care facilities with adequate and appropriate WASH infrastructure and with good hygiene behaviours. We seek to do this through demonstration and the provision of technical and knowledge support to governments at all levels who can facilitate this adoption on scale.

Roles & Responsibility:

a.) MIS reporting on monthly basis:

• Compile program progress from field team and update in MIS by 5th of every month
• Support project review by District Coordinator for MIS closure by 10th of every month
• Collect means of verification from field team and filing
• Conduct physical verification of work done and flag concerns to District Coordinator
• Support in commissioning of Assessment/Surveys and data collection and management
• Ensure timely submission of reports and MIS data with District Coordinator
• Preparation and timely submission of the MIS Project documentation to the WAI and donor as per the timelines

b.) Reporting:

• Development and submission of different reports such as Weekly MIS reports and Monthly MIS report.
• Support District Coordinator for preparation of monthly reports and any other reporting requirement.

c) Others:

• Understand the project plan and Budget
• Support the planning, Budgeting and Reforecast exercise for the project
• Collect relevant primary and secondary data for the project
• Identify potential case studies from the project location and document
• Perform any other duties for furthering WAI’s programme implementation as may be assigned by District Coordinator

e) Administrative requirements:

• Manage the front office, oversee housekeeping, hospitality and logistics
• Maintaining staff attendance registers, leave records, Time sheet, various administrative registers.
• Management of office expenses and office routine supplies
• Review incoming correspondence and distribute them and prepare responses as directed
• Responsible for different hardware activities for RFQ, quotation collection, Comparative statement preparation, PO Preparation, vendor contract preparation, bill collection and timely booking to accounts
• Maintain a current list of contact of vendors for printing office stationery and manage procurement of office consumables and supplies for office pantry
• Safekeeping and proper filing of all HR files, RFQ files, contract files, timesheet and all admin related documents
• Asset management which includes ensuring assets safekeeping and maintaining / updating fixed asset and inventory register
• Maintaining stock and asset register and updating it regularly.
• Maintain track of bills received and support in processing all payment requests after satisfactory verification of authorizations and submitted supporting documents (invoices etc.) as per JSCF Policy.
• Filing of vouchers and maintenance of records on daily basis
• Reviewing of employee’s expenses reimbursement claims (Local Travel, Per diem etc.), reviewing claims as per policy

Eligibilities and Qualifications:

• Post-graduate/graduate degree (or equivalent) in science, social sciences or similar fields
• Work experience between 2-3 years in a similar organizational/ functional context.
• Experience of using MS-office especially Strong Excel skills
• Experience in Report writing/Donor reports preparation

Skills, Aptitude and Attitude:

• Professional language proficiency in English and Kannada.
• Experience in MIS, Survey /Assessments
• An analytical mind with great attention to MIS details and process, high level of careful MIS work.
• Willingness to travel extensively.

WAI, is an Equal Opportunity Employer. We are committed to the principle of equal employment opportunity for all employees and to providing employees with a work environment free of discrimination and harassment.

Women and the differently abled are encouraged to apply.