Project In-Charge

Position: Project In-Charge

Functional Area: Programmes (Mission Education)

Location: Guwahati (Assam) / Delhi

Experience: 3 – 7 years

About Smile Foundation:

Smile Foundation works for the welfare of underprivileged children and their families through intensive programmes focused on education, healthcare, skilling and women empowerment and Empowering Grassroots. Started in 2002 by a group of young corporate professionals, today Smile has evolved into a national level development organization impacting lives of over 1.5 million underprivileged children and their families with project presence in 25 states across India, 10 offices in strategic locations and over 650 employees, besides countless volunteers, well-wishers and supporters.

The organization also holds Special Consultative Status with United Nation’s Economic & Social Council (ECOSOC), accredited with global organizations like GuideStar, United Way, CAF America, Give2Asia and many more. Furthermore, continuously for past three years Smile is a Great Place to Work © Certified organization and is considered ‘Gold Standard’ in identifying and recognizing Great Workplace Cultures.

Currently SF has been implementing projects worth Rs 80 Crore across India directly or with the help of grassroot organizations, primarily CSR funded projects of varied scale both in urban slums and rural areas including aspirational districts in thematic areas mentioned above. The wealth of knowledge emanated from the same is immense, however the same is grouped in systematic manner which can be used for pitching for large projects of long term in nature leading to data driven knowledge products which can be further used in creating large scale impact.

Visit our website to know more about us and our latest development: www.smilefoundationindia.org Summary of Role

This role would be primarily in charge of spearheading and managing programs on ground implementation

for 55 schools in 3 states, ensuring everything runs smoothly and efficiently. Their responsibilities revolve around participating in setting goals and objectives, overseeing the workforce, and even establishing guidelines.

They would be responsible for maintaining budgets, reporting issues and risks of the projects and records pertaining to the program expenditures, and organizing the activities and agenda for the program. Communicating with various departments in the organization to make sure everyone is on the same page.

Essential Functions
• Monitoring program operational progress, and implementation, creating status reports for managers and other stakeholders to ensure compliance with standard operating procedures.
• Assisting with resource scheduling so that team members have the resources they need to complete their tasks.
• Ensuring keeping programs on schedule, within stated budgets, and functioning smoothly by managing teams’ work assignments, workloads, and work schedules.
• Acts as a liaison to the field for day-to-day problem solving and support. Independently troubleshoots common problems and escalates more complex issues to the Manager and follows up until resolved.
• Scheduling stakeholder meetings and facilitating communication between the program manager and stakeholders throughout the project life cycle.
• Works alongside program leads to review budgets, budget projections, invoices, and reports.
• Managing program management documents such as the project plan, budget, schedule including reviewing project reports, drafting comprehensive reports with effective pictorial representation and assimilating information into reports in accordance with organizational and project deliverables.
• Overseeing and tracking a variety of project management administrative tasks such as billing, payments, and other financial transactions.
• Scheduling and organizing program-related meetings and events
• Developing comprehensive reports on ongoing programs and submitting summary reports to program leads monthly/quarterly/annually.
• Develop PowerPoint presentations for use during program-related events and activities.
• Manage and report periodically as per designated reporting process,
• Maintain a strong knowledge of current affairs related to the education sector aligned to E&E conservation.
• Collaborate with external organizations and teams within Smile Foundation to pursue project objectives and broader organizational goals, including those related to brand, communications, and resource management.
• Actively participate in building the organization’s brand and maintain its integrity.
• Actively participate in supporting the organization to ensure efficient and effective resource management (financial, staff, and IT) by improving systems, reporting, and compliance.

Skills, Education, and Experience Requirements:
• A degree or diploma in Civil Engineering from a recognized institution or MSW (Master of Social Work) along with a Diploma in Environmental Science or Renewable Energy or any other related field.
• 3-7 years of experience in the design and delivery of impactful projects.
• Knowledge of environmental/renewable energy programs, solar panels installation or experience in the field of the education system, particularly digital education and science.
• Ability to work and communicate with a diverse group of people of different cultural backgrounds, especially Assamese.
• Ability to coordinate multiple projects simultaneously, work well under pressure and meet deadlines.
• In-depth knowledge of Microsoft Office packages (Excel, Word, PowerPoint, etc.) and online communication platforms (Zoom, Microsoft Teams).

Project Accountabilities
• Implementation & Project Management: Lead on-ground implementation of the Energy and Environment Awareness and Solar Energy Promotion project for 55 schools across 3 states.
•Completion of Deliverables: Ensure timely and effective completion of project deliverables – Solar Power Panel and Smart TV installation across schools, Training of Teachers on E&E conservation, Baseline of students on E&E conservation, conduct activities with students creating projects on E&E conservation and plantation in schools
• Risk Assessment: Conduct risk assessment and ensure sustainable functioning of infrastructure such as solar panels and smart TVs installed under the project.
•Compliance: Adhere to the organization’s policies and procedures.

Competencies
•Communication: Clearly conveying information and ideas through a variety of media to individuals or groups in a manner that engages the audience and helps them understand and retain the message.
•Contributes to team performance: Is an engaged and integral member of a group, recognizing the need for group collaboration, empathy, consensual decision-making and respect for others.
•Formal presentation: Presenting ideas effectively to individuals or groups when given time to prepare; delivering presentations suited to the characteristics and needs of the audience.
•Decision making: Identifying and understanding issues, problems, and opportunities; comparing data from different sources to draw conclusions; using effective approaches for choosing a course of action or developing appropriate solutions; taking action that is consistent with available facts, constraints, and probable consequences.
•Managing conflict: Dealing effectively with others in an antagonistic situation; using appropriate interpersonal styles and methods to reduce tension or conflict between two or more people.
•Planning and organizing: Establishing courses of action for self and others to ensure that work is completed efficiently.
•Attention to Detail: Pays close attention to information that is overlooked or taken for granted by others. Prefers to look beyond the obvious and does not accept situations or take information at face value. Scrutinizes how things go together, making sure components are indeed aligned and appropriately interrelated.

How to Apply:

Interested candidates can send their updated CV’s to aksartalent@gmail.com  with the subject line ” Smile – Project In-Charge”.